For example, replacement cycle can mean the number of years to replace/reconstruct an entire infrastructure network assuming an average annual level of replacement. Example: 500 miles of concrete surface oliver streets in network/ 10 miles average annual miles of streets replaced equals a 50-year replacement cycle. This can be compared to the engineering estimate of the useful life of the average concrete surfaced street. Governments should also review and report the actual operating impacts related to capital investments during project implementation and for a specified time period following project implementation. Governments should likewise monitor and report on the delivery of capital projects by establishing standards for planning, designing and constructing capital projects. At least once every three years, providing a plain language report on Capital Assets to elected officials and made available to the general public that describes: Condition ratings jurisdiction-wide compared to established policy standards. Condition ratings by geographical area, capital asset class, and other relevant factors.
Assets near high risk areas such as hospitals may require a higher standard of resume performance and require a higher frequency of condition assessment. Evaluating existing capital assets to determine if they still provide the most appropriate method to deliver services. Understanding how critical the capital asset is to the government, the likelihood and consequence of failure of that asset, and similar factors can help the government identify the true value of the asset to effective service delivery and ensure appropriate resource allocation for maintenance. Consider developing financial policies that identify and dedicate fees or other revenue sources to help maintain the expected service levels of capital assets. Allocating sufficient funds in the multi-year capital plan and annual operations budget for the condition assessment determination and reporting, preventative maintenance, repair, renewal and replacement of capital assets in order to continue the provision of services that contribute to public health, safety, and quality. Each government should establish an on-going source of funds in both the multi-year capital plan and operating budget for the maintenance and renewal and replacement needs of its capital assets consistent with this best practice. If the capital assets are part of the function of an enterprise fund, the rates, fees and charges may need to be adjusted to meet the funding requirements. Monitoring and communicating progress toward stated goals and the overall condition of its capital assets with appropriate controls to ensure the validity and accuracy of the information. This process should describe how actual condition and performance compares to the targeted standard for each asset type.
Condition rating, maintenance history replacement costs (if available). Operating cost information (if needed usage statistics, date placed in service. Original value, original Useful Life, impairments, the department responsible for managing the capital assets should assist in determining the type of information to be tracked by capital asset type. Establishing condition/functional performance standards to be maintained for each type of capital assets. The condition measures and related standards: Should beunderstandable and reliable. May be dictated by mandated safety requirements, federal, state, or provincial funding requirements, or applicable engineering and other professional standards.,These measures include state government-established standards, bridge sufficiency ratings, pavement quality Index (PQI) or pavement Condition Index (pci facility condition Index (fci etc. Indirect measures such a water main breaks, sewage overflows, etc., are also available for certain capital asset types. Should be used as a basis for multi-year capital planning and annual budget funding allocations for capital asset maintenance and replacement.
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Developing policies to guide capital asset management practices that are supported by both finance and operational/engineering expertise. These policies should require a complete inventory and periodic measurement of the physical condition and existence of all capital assets. The assessment should document the established methods of condition assessment for all types of capital assets. This physical condition inventory and measures used should be kept current, with facility condition ratings updated every one letter to three years. The frequency of physical condition rating and asset inventory updates may vary depending on several factors, including the capital asset age and type, likelihood of degradation, and ease at which assessments can be conducted.
A qualified engineer should assist with the preparation of the plan as it relates to infrastructure or any other capital asset type that the governmental entity does not have qualified staff to assist. This inventory should be linked in some manner with the governments capital assets schedule used by the accounting function such as by an capital asset tagging system. Many governments have installed "perpetual" inventory systems to maintain effective control over their tangible capital assets. Perpetual inventory systems are constantly updated to reflect additions and deletions of tangible capital assets, thus providing managers with direct access throughout the year to reliable information on current balances in tangible capital asset accounts. Such systems are needed to protect tangible capital assets from the danger of loss or misuse. This inventory should contain essential information, including: Capital asset description, location, physical dimensions (if needed as-built documents, or a link to where these are stored. Warranties, or a link to where these are stored.
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